SpendAble gives you the tools to automate payments and records so you can focus on delivering outstanding client care without getting buried in admin. The intuitive money management app helps you streamline everything from invoices and funding reconciliation to care management and compliance, all in one secure place.
All the information you need to be 100% compliant in your Quality & Safeguard record keeping
You don't have to lock cards and cash in a safe to track spending — meaning you'll never be in breach of environmental restraint rules
One consistent process for all spending
Turn hours of manual record keeping into seconds
Upload receipts in one click — making evidence collection simple and easy
Program spending rules to control staff spending — so you don't have to track it manually
See every transaction record the moment the card is tapped, including receipts and photos
One click receipt upload — so providers and families can see everything in one place, straight away
All the spending information you need for compliance reporting
Support clients to gain more access to their money in a supported way
Supported decision making tools to promote skill development
Purpose built technology that provides guardrails that set participants up for success
SpendAble is for service providers that support their clients to handle their personal money in some capacity. We work with leading NDIS providers, Aged Care providers, Child & Family Services providers, and Trustees & Guardians across Australia who need reliable software that helps clients manage funds and maintain independence.
SpendAble ensures staff never have to:
— manually record transactions on paper
— store or scan receipts
— complete cash counts
— manually reconcile ledgers
Your admin staff also gains real-time access to records to speed up record-keeping processes and reduce errors. This means better customer support and streamlined client funding management every step of the way.
As part of any provider plan, there is no limit to the number of support workers you can add to your SpendAble account. Whether you have a large roster of disability care staff or a smaller team, SpendAble scales to fit your workforce management needs.
No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping. For example:
— Support worker arrives at SIL house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment
Designed for NDIS providers, this process makes managing client budgets and care plans simple and reliable. You get the benefit of easy, fast, and simple processes without compromising on your compliance requirements
Yes. SpendAble can be used for any spending needs your business has including:
— Managing personal funds of clients
— Managing joint costs of SIL/STA
— Procuring payments for groups and day programs
— Business expense management
— Cash management
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page. You can also start your free trial through our basic plan to explore how the platform works.
Quality & Safeguards Standard 4 — SpendAble captures all records required for your reporting automatically, in real-time, without manual errors or time delays. This means your plan managers and support coordinators can trust that every transaction is documented clearly and securely based on the NDIS practice standards.
Environmental Restraint — SpendAble ensures you have the oversight and governance over how your staff access client funds, without ever removing a participant’s access, choice, and control over their personal funds. You get the best of both worlds. This level of transparency supports better care coordination among support workers and helps providers to monitor participant progress with ease.
Yes. Each staff member will receive a unique login that they can use to spend any money you have given them permission to access, within the rules you set. The software ensures compliance in managing money and makes it easy to monitor NDIS funding allocations without extra admin work.
So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant SpendAble account via bank transfer.
This removes steps from your process and ensures client funds and business funds never mix.
SpendAble has features that identifies unusual transactions such as transactions made in irregular locations or of irregular value. There is a responsibility on the budget manager to be overseeing transactions as well to ensure money is spent how it is supposed to.
SpendAble’s supporting tools enable a budget manager to review these intuitively with photos and receipts being required for every transaction made, as well as a dispute resolution capability in the app and budget hub for each transaction. Due to the fact every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used.
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