SpendAble is purpose-built for NDIS service providers to manage client funds with ease

SpendAble is for service providers that support their clients to handle their personal money in some capacity. It is designed for NDIS providers, support coordinators, and organisations in the disability sector that assist clients with day-to-day purchasing. We work with leading Aged Care providers, Child & Family Services providers and Trustee/Guardian's across Australia.

SpendAble reduces admin across every part of your expense management process.

Staff no longer need to:
— Record transactions manually
— Scan or store paper receipts
— Count cash or reconcile petty funds
— Track payments in spreadsheets

With real-time access to records, admin teams can keep reporting accurate and reduce risk, while support workers spend more time delivering actual support.

As many as you need, there’s no limit. SpendAble gives you the flexibility to add as many trusted support workers as your organisation requires. Access can be customised by role, team, or location, giving providers control without bottlenecks.

No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping. For example:

— Support worker arrives at (Supported Independent Living) SIL house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment

The system records everything. From who made the purchase, what was bought, when, and where. Making sure of full proof of purchase and accountability.

Yes. SpendAble supports:
— Managing personal funds of clients
— Covering shared costs across SIL, (Short Term Accommodation) STA, or day programs
— Purchasing supplies for group or centre-based activities
— General NDIS business and provider expenses

It’s built to manage a wide range of spending scenarios while keeping your financial records clean and audit-ready.

All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.

This level of security meets the standards required for managing provider-level financial data, and compliance obligations under the National Disability Insurance Scheme.

Yes. SpendAble is built for providers managing a high volume of participant budgets and transactions. Every payment is tracked by user, location, timestamp, and attached receipt, with instant access for audits or internal reviews.

Tools like choice and control settings, user-level permissions, and expense tracking ensure financial data remains transparent. Providers can allocate budgets by group or individual, simplify reconciliations, and stay compliant with National Disability Insurance Scheme standards.

SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.

SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing

You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page

SpendAble simplifies record-keeping for NDIS providers by capturing every transaction in real time. It supports Quality and Safeguards Standard 4 by ensuring records are complete, accurate, and audit-ready.

It also reduces the risk of environmental restraint by providing full visibility into how participant funds are accessed, without restricting a participant’s choice and control. Providers get clear governance without crossing compliance lines.

Yes. Each team member receives a unique login tied to their role. Access is limited to the budgets and participant accounts they’ve been approved to manage, based on the spending rules and permissions you set.

This protects client funds while keeping your expense management process secure and traceable.

So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant SpendAble account via bank transfer.

This removes steps from your process and ensures client funds and business funds never mix

SpendAble has features that identify unusual transactions such as transactions made in irregular locations or of irregular value.  

There is a responsibility on the budget manager to oversee transactions as well to ensure money is spent as it is supposed to.

SpendAble’s supporting tools enable a budget manager to review these intuitively with photos and receipts being required for every transaction made, as well as a dispute resolution capability in the app and budget hub for each transaction. 

Due to the fact every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used.

SpendAble gives service providers a single, central platform to simplify budget tracking, spending rules, and real-time access to participant expenses. Whether you're working with plan-managed or self-managed participants, the system supports compliance while improving visibility across every purchase.

NDIS businesses can streamline expense approvals, assign roles to support coordinators, and ensure spending aligns with each participant’s plan. Built to meet the evolving needs of the disability sector, SpendAble supports transparency and flexibility without adding admin.