No more missing receipts, error-prone admin processes, or time-consuming need for manual reconciliation.
It’s time to automate expense management flows and streamline expense reporting with tools that make every process clearer and faster.
Decide whether cash out is allowed or not for different budgets using robust expense management controls.
Set spending limits on a daily, weekly, fortnightly, or monthly time frame, and gain visibility into expenses by category.
MCC blocking at a category and store level helps prevent employee-initiated expenses from breaching your internal expense policies.
One click receipt upload — so you never lose evidence again
Upload images of the purchase for evidence corroboration and enriched data
Take spending reconciliation from hours to seconds
See every transaction record the moment the card is tapped, including receipts and photos
Have one source of truth for all business spending that can be seen instantly
All the spending information you need for your expense reporting
Turn hours of manual record keeping into seconds
Set spending limits on a daily, weekly, fortnightly or monthly time frame
No more manual spend tracking — SpendAble does it automatically, within the rules you set
SpendAble is for service providers that support their clients in handling their personal money in some capacity. We work with leading NDIS providers, Aged Care providers, Child & Family Services providers, and Trustee/Guardian's across Australia. Our platform functions as a cloud-based expense management solution that adapts to your business needs, from basic tools to full client financial management workflows.
SpendAble ensures staff never have to:
— manually record transactions or expense data on paper, which can lead to errors and compensation delays
— store or scan receipts
— complete cash counts
— manually reconcile ledgers or track expenses
The platform functions as an automated expense management software that simplifies and reduces the need for manual entry and lets staff submit expenses quickly via our cloud-based expense management software. This speeds up reimbursement as well as enhances accuracy and audit preparedness across the board. Your admin staff also gains real-time access to records to speed up record-keeping processes and reduce errors, monitor expenses, and reduce errors. All of the automated expense reporting is possible while staying aligned with your expense approval workflows.
As part of any provider plan, there is no limit to the number of support workers you can add to your SpendAble account. The software allows multiple users to access assigned funds safely without compromising visibility or expense tracking accuracy.
SpendAble’s management tools make it easy to assign access by role, location, or need, offering flexible, secure spending control.
No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping. For example:
— Support worker arrives at supported independent living house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment
This expense automation approach means you get the benefit of easy, fast, and simple processes without compromising on your compliance requirements. It also helps manage your business expenses more efficiently, saving time and admin work.
Yes. SpendAble can be used for any spending needs your business has, including:
— Managing the personal funds of clients
— Managing joint costs of SIL/STA
— Procuring payments for groups and day programs
— Business expense management, a core part of SpendAble’s expense management platform
— Cash management that ties directly into your financial management software
By using SpendAble, you’ll spend less time reconciling purchases and more time focusing on care. The benefits of expense management like this go beyond just saving time. They also reduce errors and improve visibility.
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page
Quality & Safeguards Standard 4 — SpendAble captures all records required for your reporting automatically, in real time, without manual errors or time delays you’d typically see with poor expense management. As an expense management software solution, SpendAble supports real-time data capture, allowing providers to streamline reporting and reduce overall expense risks.
Environmental Restraint — SpendAble ensures you have the oversight and governance over how your staff access client funds, without ever removing a participant’s access, choice, and control over their personal funds. You get the best of both worlds… smart expense management that’s built to support NDIS providers and participants. This expense management tool also integrates seamlessly into your workflow, helping teams manage business expenses and track business spending habits without needing complicated systems.
Yes. Each staff member will receive a unique login that they can use to spend any money you have given them permission to access, within the rules you set. This ensures every expense is logged under the correct account, with full audit transparency.
Whether you're managing SIL homes or community programs, spend management software simplifies oversight.
So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant SpendAble account via bank transfer.
This removes steps from your process and ensures client funds and business funds never mix. This is a simple example of how SpendAble supports effective expense management.
SpendAble has features that identify unusual transactions, such as transactions made in irregular locations or of irregular value. This is a key part of our expense tracking and reporting tools. There is a responsibility on the budget manager to oversee transactions as well to ensure money is spent as it is supposed to be.
SpendAble’s supporting tools enable a budget manager to review expense activityintuitively with photos and receipts being required for every transaction made. There’s also a dispute resolution capability in the app and budget hub for each transaction. All these are part of making expense management automation accessible and simple.
Due to the fact that every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used. This level of tracking is something not all expense management software in Australia offers.
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