Gain full control over every client dollar with compliance management software designed to streamline your workflows and protect funds at every step. Whether you’re reconciling bank accounts, tracking approvals, or meeting strict compliance regulations for providers, this end-to-end system empowers your team to deliver transparent, fully compliant financial care without the usual admin burden.
All the information you need to be 100% compliant in your quality & safeguard record keeping. This regulatory compliance solution helps you stay ahead by keeping everything simple and clear for your compliance team.
Upload the photo of your own receipts to keep track of your spending and digitally store proof for audits or reviews.
One consistent process for all spending that automatically monitors your compliance status and flags any compliance gaps before they become an issue.
Support clients to gain more access to their money in a supported way
Supported decision making tools to promote skill development
Purpose built technology that provides guardrails that set participants up for success
See every transaction record the moment the card is tapped, including receipts and photos
One click receipt upload — so providers and families can see everything in one place, straight away
All the spending information you need for compliance reporting
Turn hours of manual record keeping into seconds
Upload receipts in one click — making evidence collection simple and easy
Program spending rules to control staff spending — so you don't have to track it manually
SpendAble is for service providers that support their clients in handling their personal money in some capacity. We work with leading NDIS providers, Aged Care providers, Child & Family Services providers, and Trustees & Guardians across Australia. SpendAble also helps providers looking for regulatory compliance software that simplifies client fund management and compliance activities for staff supporting clients.
SpendAble ensures staff never have to:
— manually record transactions on paper
— store or scan receipts
— complete cash counts or handle tedious client fund management tasks
— manually reconcile ledgers or manage cash management processes
Your admin staff also gains real-time access to records to speed up record-keeping processes and reduce errors. The platform includes machine learning features that can automatically categorise and manage business expenses, providing actionable insights while supporting regulatory change management. This helps your team stay aligned with regulatory updates and maintain strong compliance programs without extra manual work.
As part of any provider plan, there is no limit to the number of support workers you can add to your SpendAble account.
No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping. For example:
— Support worker arrives at SIL house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment
This system makes risk management simpler and helps you stay aligned with regulatory management standards. You get the benefit of easy, fast, and simple processes without compromising on your compliance requirements. Plus, SpendAble can accelerate onboarding for new team members by giving them secure, role-based access from day one.
Yes. SpendAble can be used for any spending needs your business has including:
— Managing personal funds of clients
— Managing joint costs of SIL/STA
— Procuring payments for groups and day programs
— Business expense management
— Cash management
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page
Quality & Safeguards Standard 4 — SpendAble captures all records required for your reporting automatically, in real time, without manual errors or time delays. This helps compliance professionals in your team meet regulatory compliance and risk obligations more efficiently.
Environmental Restraint — SpendAble ensures you have the oversight and governance over how your staff access client funds, without ever removing a participant’s access, choice, and control over their personal funds. You get the best of both worlds. This compliance platform is also configurable, so you can adapt SpendAble to suit your organisation’s unique processes and management systems.
Yes. Each staff member or support worker will receive a unique login that they can use to spend any money you have given them permission to access, within the rules you set. This authentication process adds a layer of security and reduces the risk of fraud.
So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant SpendAble account via bank transfer.
This removes steps from your process and ensures client funds and business funds never mix
SpendAble has features that identifies unusual transactions such as transactions made in irregular locations or of irregular value. There is a responsibility on the budget manager to be overseeing transactions as well to ensure money is spent how it is supposed to.
SpendAble’s supporting tools enable a budget manager to review these intuitively with photos and receipts being required for every transaction made, as well as a dispute resolution capability in the app and budget hub for each transaction. Due to the fact every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used
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